Executive Assistant to DCE

Executive Assistant to DCE
Location: Whareroa
Hours: 37.5 hours - Monday-Friday

Due to an internal promotion, we are seeking a highly organised and proactive Executive Assistant to the DCE to provide professional, confidential, and efficient support to the Deputy Chief Executive (DCE).

This role is central to the smooth operation of the executive leadership team and requires someone who is confident, adaptable, committed and an excellent communicator, with strong attention to detail, a huge love for serving our iwi and the ability to manage competing priorities.

You can expect that your day to day will be varied, fast paced and heavy on the lean ins (support) to deliver key kaupapa for our people.

Key Responsibilities

- Manage the DCE’s diary, meetings, travel, correspondence, and communications
- Prepare reports, presentations, meeting papers, and minutes
- Organise and co-ordinate key community events
- Coordinate weekly briefings and track actions and follow‑ups
- Support delivery of the Annual General Meeting (AGM) and other key events
- Provide general administration and delegated email management support
- Provide reception relief and assist with meeting coordination
- Support Tribal Registry maintenance and respond to queries
- Maintain policy renewal schedules and compliance documentation
- Assist with key HR functions including recruitment, onboarding, file management, and training compliance
- Support Social Media functions

About You

You will have proven experience in an executive support or senior administration role, with strong organisational and communication skills, discretion, and professionalism. Experience in kaupapa‑driven or iwi‑based environments is desirable.

Why Join Us?

This is an opportunity to work closely with senior leadership in a values‑led organisation making a meaningful difference for whānau and communities.

HBU Nurse | HBU

Location: Tauranga | After-hours Outreach Service

Provide culturally safe, responsive health support to whānau through our HbU Health Service. This role works alongside our kaimahi and Prescribing Clinician to deliver clinical triage and outreach support, helping ensure whānau can access the care and services they need.

Working through a whānau-centred, community-based approach, you will support the delivery of flexible health and social support while helping raise awareness and participation in primary health initiatives across our community.

We operate a rotating roster; this position may include some after-hours mobile health service with flexibility to work around your schedule. The role is varied and hands-on, requiring initiative, efficiency and strong commitment to whānau-centred care and culturally safe practice

What You’ll Do:

- Provide clinical triage support within the HbU Health Service
- Work collaboratively with HbU kaimahi to support whānau wellbeing
- Provide administrative support to the Prescribing Clinician and follow-up patient recalls where required.
- Engage with whānau and community to promote health initiatives
- Support a culturally safe, responsive health service


What You’ll Bring:

- Registered Nurse with a current registration with the Nursing Council of New Zealand, or Enrolled Nurse, or could suit a similar Allied Health Professional such as a Health Care Assistant.
- Experience in community, primary care, health promotion or outreach health services.
- Strong relationship-building and communication skills.
- Sound computer literacy MS Office. Medtech Evolution (or similar Patient Management System) experience desirable but not essential as training will be provided.
- Understanding of Te Ao Māori and kaupapa Māori approaches to health